Pension Transitional Arrangement Directorate (PTAD) – Data Privacy Policy Notice

The Pension Transitional Arrangement Directorate (PTAD), established under the Pension Reform Act 2014 (as amended), takes the privacy of your information very seriously. This Privacy Statement explains how we collect, use, and safeguard your data.

What Data Do We Collect?

PTAD collects and maintains a database of pensioners under defined benefit schemes. This data is used to compute your pension benefits and ensure they are paid accurately. The data we collect includes:

• Employment Records: Information from your past employment that is relevant to calculating your pension, such as your salary history and years of service.
• Biometric Details: This may include fingerprints, passport photographs or other identifiers used to verify your identity.
• Contact Details: Contact details such as phone number, physical address, and Email address.
• Next of Kin Information: Contact details for the person(s) you designate to receive your pension benefits in the event of your passing.

How Do We Use Your Data?

We use your data solely for the following purposes:

• To accurately calculate your pension benefits under the defined benefit scheme.
• To facilitate the secure and timely payment of your pension.
• To verify your identity when you contact PTAD.
• To pay your designated next of kin in the event of your passing (if applicable).
• Any other business as relates to the administration of the Defined Benefit Pension Scheme.

We will never sell or share your data with any third party for marketing or other commercial purposes.

How Do We Protect Your Data?

PTAD is committed to safeguarding your personal information. We have robust security measures in place to protect your data, including:

• Secure data storage with encryption.
• Limited access controls, ensuring only authorized personnel can access your data.
• Regular security audits and reviews.

Your Rights

You have the right to access your personal data held by PTAD. You can also request to update or correct any inaccurate information.

For more information about your rights or to make a request, please contact the PTAD Data Protection Officer at [[email protected]].

Changes to this Privacy Statement

PTAD may update this Privacy Statement from time to time. We will notify you of any changes by posting the revised statement on our website. We encourage you to review this Privacy Statement periodically to stay informed about our data practices.